Which document management system does your business need?
Every business has documents that need to be signed and archived, and to maintain proper order and comply with laws and regulations, you need a document management system. This means you can avoid dealing with binders and stacks of paper – and instead lean back and know that your documents, agreements, decisions, quotes, or policies are documented in a smart and digital way. The system for document management helps ensure that the right people have access and that you can quickly and easily find out the status of documents, such as what has been signed or not, and which version of the document is current. You will thus have a good overview and full control over the various documents of your company.
Having web-based document management means you can access what you need wherever you are, and that you know everything is securely stored. But how should you choose a document management system? It all depends on what type of company you are and in which industry you operate. Do you need a scalable solution to grow with? Or is a simple solution sufficient? How modern should the system be? How automated do your workflows and processes need to be? Should it be tailored to your needs? Remember that a good system should make it nearly impossible for you to make mistakes when managing your documents.
What document management systems are available on the UK market?
A tool for digital document management is often available in many different system structures. Some providers specialize in document management while others may offer a complete management system where document management is just one module. With this in mind, there are many providers in the UK market that you can compare and filter to find what is best suited for you.
Compare different document management systems here at BusinessWith, to find the one that best fits your company.
Quick Guide
Related categories to Document Management Software
Document Management SoftwareCompliance Management SoftwareContract Management SoftwareE-Signature SoftwareKYC SoftwareList of 20 different Document Management Software
A context-first DMS that organises, secures and automates document workflows with AI and metadata-driven approach.
Learn more about M-Files
PandaDoc is a 360° agreement management platform for creating, collaborating on, tracking, signing and getting paid on documents with templates, API integrations and compliance features.
Learn more about PandaDoc
Document Manager provides AI data capture, OCR, workflow automation, version control, redaction and integrations (ERP, Office, Google) with on‑premise, cloud/SaaS and mobile access.
Learn more about Document Manager
A centralized platform to create, manage, and publish searchable knowledge bases, guides, manuals and SOPs.
Learn more about Document360
Secure document capture, central storage, indexing, version control and seamless integration (cloud or on-premise) to improve workflows, compliance and document access.
Learn more about Docutech Document Management
A suite of DMS/ECM products (easy DMS, easyarchive, easyinvoice, easycontract, easyhr) for archiving, workflows, digital signatures, AI metadata extraction and SAP add‑ons.
Learn more about easy DMSTry the Software Guide
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EzDocFiler is a SaaS document management solution offering cloud storage (Microsoft Cloud), email/scan ingestion, advanced search/OCR, permissions, realtime collaboration add-ons, subscriptions and test-drive/demo access.
Learn more about EzDocFiler DMS
GLOBODOX is a flexible, affordable document management system offering workflow, version control, compliance and mobile access
Learn more about GLOBODOX
A cloud-native GRC platform (Ideagen Hub) that centralises EHS, quality, audit and compliance workflows, embeds AI to automate investigations and document generation, and provides audit-ready traceability.
Learn more about Ideagen Hub
Litera Compare is a market-leading legal document comparison tool that detects changes across documents, provides detailed redlines, and integrates with major DMS and Microsoft 365 workflows.
Learn more about Litera Compare
An intelligent document management platform to automate tasks, secure documents, and streamline workflows with AI.
Learn more about NetDocuments
A secure information management platform leveraging AI, data governance, and integrations to optimize data lifecycle and accelerate business outcomes.
Learn more about OpenText
Case recording, document management, workflow, vetting and intelligence solutions with audit, search, attachments and integrations for police professional standards and related legal services.
Learn more about Optio
A cloud-based electronic signature platform offering signing, templates, audit trails, integrations (Zapier, Google, Salesforce), teams, branding and API for automation.
Learn more about SignRequest
Bynder centralises, organises and automates digital content workflows using AI (search, tagging, duplicate detection, OCR, similarity), integrations and configurable approval workflows to scale content production and distribution.
Learn more about Bynder
Continia provides expense management and financial automation tools integrated with Microsoft Dynamics systems.
Learn more about Continia
Comprehensive cloud and on-premise solution for secure document management, workflow automation, intelligent document processing and archiving.
Learn more about DocuWare
A cloud-based document management platform offering file storage, real-time collaboration, intelligent search and AI features.
Learn more about Dropbox
FileHold is a secure, scalable DMS offering cloud, on-premises or hybrid deployments with fast search, audit compliance, workflows and role-based access.
Learn more about FileHold
Laserfiche centralises and secures content, automates workflows, provides intelligent data capture and simplifies compliance.
Learn more about LaserficheQuick Guide
What should you demand from your document management system?
There are several things you should consider and demand when searching for a document management system. Many of the more advanced systems can become complicated to use and require more training, while simpler ones may lack features that you need. Make sure to choose a system with care. A good idea is to really test the system to see how it works in practice. Document management systems work differently depending on your needs and the industry you operate in. Finding a perfect system can be difficult, and tailoring it to perfection is not always easy either. The most important thing to consider is that it should truly fit the employees who work with the various documents. A good system saves you a lot of time and allows you to effectively keep track of your documents, ensuring they are correctly archived and can be quickly traced and searched.
Make sure that the system you choose functions as a mobile application. This is because today’s workplaces are becoming increasingly mobile, and documents need to be accessible wherever you are. Being able to work on documents via your mobile contributes to more flexibility and often saves time.
Other advice from us at BusinessWith is to choose a document management system that feels truly easy to use, can index automatically, and can be expanded if needed in the future. Think from the employee’s perspective – it’s never a good idea to implement a new system that no one understands or uses. Secure your purchase of the new system with the end users. Demand that your provider can offer training if needed, and provide you with training materials such as e-learning or videos.
Compare and choose document management systems at BusinessWith, or contact us if you need further assistance and guidance.
