What does a travel expense system do?
The digitalization of business processes is happening at rocket speed, and digital management of expenses and receipts is no exception. In fact, it has become almost a hygiene factor to be able to take a mobile photo of a receipt and have it sorted out. There are many good travel expense systems – but how do you choose the right one?
Should you opt for specialized travel expense systems or choose an expense management tool (module) that is part of, for example, a payroll system? The decision should not be weighted solely by this, but ask yourself if you want to leverage economies of scale with your current provider, risking becoming too dependent, or go for a specialized provider that is more advanced but requires more integration capacity. Most travel expense systems contain similar features, but there are some valuable functionalities that automate and simplify the work even more for your employees (electronic receipts, etc.). These features can serve as a good evaluation basis for which system is best suited for your business. You can find the best travel expense systems with us at BusinessWith. We have mapped out the best systems on the market. Ready to compare and choose right now? Use our comparison service.
Which travel expense system or expense management software is right for your company?
One of the many advantages of a travel expense system (expense management software) is that it improves the processes for receipt and expense management, saving employers administration time and minimizing manual errors. Providers of travel expense systems have rapidly developed several new digital functionalities to offer more benefits to their customers. For example, an app for expense management or the ability to take a mobile photo is now common functionality, which was not the case a few years ago.
With our unique mapping of expense management software, you can now significantly simplify your comparison process. By using our advanced filter and comparison service, you can get an overview of the providers that can match your needs and requirements. You can compare functionalities for receipt management and travel orders, or get an overview of why companies choose to do business with each respective travel expense provider. We hope this simplifies your choice of travel expense system.
Quick guide
Categories related to Travel Expense Management
Payroll SoftwareAccounting SoftwareExpense Management SoftwareTravel Expense ManagementWorkforce Management SoftwareList of 6 Travel Expense Management
SD Worx provides HR and talent management solutions alongside payroll and workforce management tools across Europe.
Findity provides an expense management platform that automates expense reporting, mileage tracking, and per diem handling.
At Pleo, you as a company will find a user-friendly expense management platform. The system is cloud-based, making it easy for all your employees to access it remotely. The platform helps you automate and digitise your expense management through features such as uploading receipts, categorising expenses and quick approval by you. This way, you can create a simple overview of your various expenses ...
Acubiz offers expense management solutions that automate expense reporting, approvals, and financial integration within its broader ecosystem.
Continia provides expense management and financial automation tools integrated with Microsoft Dynamics systems.
TravelPerk combines business travel booking with expense management, offering automated expense capture and reporting.
Features and Benefits of Travel Expense Apps
What features are important when investing in a travel expense system? BusinessWith has the list you need:
- Integration – is the travel expense system compatible with other payroll systems, or is it primarily designed to be compatible with the provider's own payroll system?
- Mobile photo
- Credit card integration – significantly eases the registration of expenses, saving you time.
- Calculation of mileage reimbursement must be straightforward.
- Is there an option to connect multiple companies?
- Approval process – is it flexible enough to apply the approval process based on your existing procedures?
- Is it a fully automated accounting process?
There are many parameters to consider, but primarily you should save time, and the system should ensure a smooth process. Therefore, the system's customization options are an important parameter to consider in the decision-making process, which we have taken into account in our mapping and assessment. Let's be honest, very few employees or payroll administrators enjoy spending their time registering travel expenses.
Invest in a travel expense app
There is a significant advantage in choosing a provider that has a travel expense app – it allows you to manage and submit travel expenses on the go. An app also offers many benefits in terms of interface and functionality, as well as credibility.
At businesswith.se, you can get an overview of various travel expense systems and the features and pricing models offered. Additionally, with independent reviews, you can access critical business information for your purchasing process – and also find the best travel expense app.
Description of travel expense software features
Account coding
Approval
Automatic distance calculation
Book and order directly
Calculate mileage allowance
Credit card integration
Currency converter
Integration with accounting
Invoicing
Mobile receipt capture
Multi-company management
Multiple languages
Payout file
Profile management
Regulatory and policy management
Statistics & monitoring
Travel order management
Two-step authentication
