Compare the UK's Best HRM Systems

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Software guide

What is an HRM system?

An HRM system (Human Resource Management system) is a digital platform used to manage various personnel-related functions within an organization. It helps companies streamline processes such as recruitment, payroll management, personnel administration, skills development, and time reporting. By consolidating all personnel data in one place, the HRM system provides an overview of employee performance, absenteeism, contracts, and training. This not only facilitates the HR department but also gives managers and employees better access to relevant information. A well-implemented HRM system can contribute to increased efficiency, improved employee experience, and strategic decision-making.

What is the difference between personnel systems and HRM systems?

The difference between a personnel system and an HRM system primarily lies in scope and functionality. A traditional personnel system focuses on basic administrative tasks such as recording personnel data, managing absenteeism, payroll, and employment contracts. It is mainly a tool for documenting and tracking necessary information about employees.

An HRM system (Human Resource Management system) goes further than that. In addition to administrative functions, it also supports strategic HR processes such as recruitment, onboarding, skills development, performance assessment, and employee engagement. The HRM system serves as a comprehensive tool for developing and supporting the organization's personnel strategy.

Another important difference is the user experience. HRM systems often have modern interfaces with self-service portals where employees and managers can manage their own matters, increasing efficiency and engagement.

In summary: personnel systems are primarily administrative tools, while HRM systems are broader, strategic platforms that support both operational and developmental HR functions within an organization.

How do I find the best HRM system?

Quick Guide

Quick Guide

How do I find the best HRM system?

To find the best HRM system for your organization, you should start by mapping out your needs. Identify which HR processes need to be digitized – for example, recruitment, payroll management, absenteeism management, or skills development. Also consider the size of the company and growth plans, as some systems are better suited for small businesses while others are more tailored for large organizations.

Next, conduct a market analysis and compare different HRM systems. Read reviews, ask for references, and try demo versions. Ensure that the system is user-friendly, has good integration with your existing systems, and offers good support.

Also consider data protection and ensure that the provider complies with GDPR. Involve HR, IT, and other relevant departments in the decision-making process to ensure that the system meets all requirements.

Finally: a good HRM system should not only address current needs but also be flexible enough to meet future challenges.

Description of product features

Benefits management

Some HR systems offer benefits management, which allows you to review all group-based benefits and facilitates the management and communication of the pension contract and insurance.

CoreHR

Core HR focuses on three fundamental core functions: payroll, time reporting and benefits management. The vendors that focus on Core HR usually offer HR and payroll functionalities in one system.

Employee interviews

An important tool for those companies that want to structure the conversations between manager and employee about goals and development. Can contribute to a better company culture, better pay setting, clarity and guidelines.

Has its own payroll system

There are good synergies in having a human resources system in combination with a payroll system. The main reason is that there is better management and synchronisation between the HR department and the payroll department. Benefits, performance-based pay, administration processes become more flexible and transparent.

HR-analytics

HR depends on data from many different sources. An HR analytic module ensures that you can streamline the data flow and get a good overview of activities and your KPIs. Very appreciated feature if you work with a lot of data.

Learning Mgmt

Enables you to plan, implement, document and monitor all training and courses in one place. Removes a lot of administration and makes it easier to create e-learning courses with post-tests etc.

Performance Mgmt

If you want to reward performance and set goals for employees to strive for that will result in a financial reward, then a performance management module is for you. Clarifies company goals and how individuals can contribute to them. Very importantly, it should be measurable.

Recruitment

Some HR systems have a recruitment module that helps to digitise and streamline the recruitment process, making it easier for employers to attract the right talent. Facilitating from sourcing to employment contract.

Salary review

The payroll audit process usually requires a lot of time in preparation and management, with access to a payroll audit module, managers and the payroll department can have a common systemised process that includes features that ensure that manual errors are eliminated.

Self-service

A self-service function simplifies administrative processes. For example, employees can order a new mobile phone themselves, which can be certified directly via their manager, thus avoiding the need to go through payroll. Employees update their own personal information, which is automatically updated via the HR system.

Skills development

A competence development module simplifies the work of competence mapping and provides an overview of how to use the competence within the company. It is also valuable for reviewing how to prevent "gaps" between the skills that exist and the needs that are or will be required.

Time reporting

Make it easy for employees to record time (hours worked, absences, etc.) Some HR systems have this functionality and even offer a mobile solution in addition so that those who travel on business can easily perform their time reporting.

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