M-Files occurs in the following categories
Description of M-Files
Who is M-Files suitable for?
Company size
What size of company is this software suitable for?
11-500+
Support
How can you contact the supplier?
Test period
Can I get a free trial?
Yes
No
What do others think of the software?
Reviews and ratings about M-Files
Ease of use
Cooperation with the supplier
Support and service
Range of functions
Customisation and flexibility
Integration
Value for money
How satisfied are you overall?
Production Coordinator•
Small business (11-100)•
Verified person•
Finland•
November 2025
What do you like most?
The advanced search finds documents even by words inside the content. Workflow automations make it easier to approve, assign, and move documents according to the process.
What do you like least?
The initial learning curve can be a bit steep for those coming from traditional systems. Some integrations require technical configuration, and the mobile app could be more fluid.
What business-critical problems do you feel M-Files solves?
Since I started using M-Files, I've reduced search times, improved traceability, and centralized information. Now I can work more efficiently and without worrying about duplicate versions. Collaboration between teams has also improved, as we all work on the same documents in a controlled and secure way.
Ease of use
Cooperation with the supplier
Support and service
Range of functions
Customisation and flexibility
Integration
Value for money
How satisfied are you overall?
Administrator•
Medium enterprise (101-500)•
Verified person•
Norway•
December 2024
What do you like most?
Easily relate documents and objects to each other with metadata. Easily add new types of metadata, document classes and workflows. Easily find documents with metadata-based searches. Documents can be automatically converted to PDF with administrator-controlled stamps (version number, date approved, etc.) when finalised.
What do you like least?
Not possible to set separate access rights for metadata and document content. Administrator tool (M-files Admin) could be more user-friendly, and some administrator functions are not available in M-files Cloud. Free text search works very poorly, often giving no matches unless the search string is exactly right.
What business-critical problems do you feel M-Files solves?
Secure formal document control and automatic version history for both formal and informal documents and files. Facilitates document collaboration (authorship, review and approval) and authorisation with electronic signatures. Tracking of controlled printouts.
Ease of use
Cooperation with the supplier
Support and service
Range of functions
Customisation and flexibility
Integration
Value for money
How satisfied are you overall?
Project Manager•
Medium enterprise (101-500)•
Verified person•
Finland•
March 2024
What do you like most?
Reliability, customizability of views
What do you like least?
Management of complex workflows, tediousness of metadata entry. Does not allow efficient project and task management (so there must be another application for them).
What business-critical problems do you feel M-Files solves?
Document storage, availability and discoverability, document change management and traceability
Ease of use
Cooperation with the supplier
Support and service
Range of functions
Customisation and flexibility
Integration
Value for money
How satisfied are you overall?
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M-Files occurs in the following categories
M-Files product features
Business Systems
Analysis tools
Case management
Deviation management
Document management
Goal tracking
Integratable
Modular
Permission management
Process map
Project management
Strategy development
Support for ISO standard
Sustainability reporting
Automation Tool
Artificial Intelligence
API
Low code
Monitoring
Process management
Triggers
Compliance System
API
Automatic notifications
Background checks
Completed regulations
ID identification
Onboarding
PEP identifications
Real-time updates
Risk assessments
Watch list
Management System
Analysis tools
Case management
Deviation management
Document management
Goal tracking
Integratable
Modular
Order management
Permission management
Process map
Project management
Resource Management
Strategy development
Support for ISO standard
Sustainability reporting
Contract Management System
Administrative authority levels
Automatic reminders
Contract overview
Contract review tools
Contract templates
e-signing
Encrypted storage of contracts
Further training
Integrability with Office packages
Legal advice
Search function
Statistics
Document Management System
Advanced search function
Document templates
e-signing
Integratable
Notices
Permission management
Reading Quotes
Real-time management
Traceable changes
Version management
Digital Asset Management System
API
Create workflows
Indexing and search functions
Smart tags
Version history
Process Management Systems
API
Automated notifications
Dashboard
Deviation management
Division of labour
Handling of documents
Permissions
Process maps
Standardized symbols
PIM System
API
Change log
Data sourcing
Document management
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