What do I need to know about driving records?
For many, crumpled, coffee-stained driving records are a thing of the past. But not for everyone. Despite the existence of modern solutions where the driver essentially just needs to drive, many still have to worry about manually filling in mileage, addresses, odometer readings, and dates with a hopefully functioning pen.
Simplify daily life for you and your employees by investing in modern digital and electronic driving records. Electronic driving records are often easy to install in the car, minimizing the risk of errors, streamlining your workdays, and allowing you to focus on improved productivity. As an employer, you often gain access to tools such as GPS tracking during work hours, GPS tracking if the car is stolen, CO2 reports, and registration of congestion charges and fees.
Do I need to have a driving record?
According to UK law, there is no requirement to keep a driving record. However, digital and often automated driving records provide the opportunity for reports that meet HMRC requirements. As a business owner, you should ensure that all vehicles have driving record systems installed and that you have procedures for managing the records. In addition to ensuring compliance and keeping all figures and documents in order, it simplifies tasks such as mileage reimbursement and travel expenses. Who wouldn’t want it that way?
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Quick Guide
Quick Guide
6 points that HMRC wants in the driving record
A driving record that documents journeys is essential for anyone using a car for work. If you have your driving record in order, you can easily present the figures to HMRC during a potential audit. Below, we outline what the authority states is important for those keeping a driving record.
- Odometer reading. At the beginning and end of the year, along with information about which year it pertains to.
- Registration number. For the relevant vehicle.
- Information about each journey. Date and odometer reading at the start and end of the journey, number of kilometers per journey, and addresses for start and end.
- Purpose of the journey. For each trip, the driving record must indicate the purpose of the journey.
- Contact information. Information about which locations, companies, or contacts the employee has visited (only for work-related trips, not for private trips with a company car).
- Name. Notes about the driver and refueling, etc.
Some of this information is not automatically logged by the driving record for obvious reasons. Therefore, HMRC recommends that the record be updated with manual information on a computer at regular intervals.
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Description of product features
API
Congestion tax
Driver identification
Driving abroad
Follows the requirements of the Swedish Tax Agency
Hardware
Real-time tracking
Speed control
Statistics
