Business Travel Agency – Compare & Book Business Trips

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Number of employees

Software guide

Why should I have a travel agency for business trips?

If your company or organization manages or offers travel for your employees, a travel booking system or business travel agency is a must. With a travel booking system, the entire process is simplified – everyone knows where to turn for help with their travel bookings. There are several providers in the UK market that offer business travel services. A self-booking system offers significant advantages, allowing travelers to make their own bookings while still benefiting from the service provided by the supplier. There are simple programs suitable for most industries, while some solutions are more comprehensive and cater to larger companies. Many prefer to receive tailored solutions with plenty of personal service. Having assistance around the clock if something goes wrong can be a smart choice if travel is a recurring part of your operations. BusinessWith has listed 13 well-known business travel agencies in the UK – several are also suitable for the public sector. Compare and find the right travel booking system with us – today.

What should I require from a travel booking system?

Depending on the type of business trips you undertake, the requirements will vary. One size fits all is not a suitable approach when choosing a partner for corporate travel. This is especially true if travel is conducted very regularly – it’s important to establish a personal contact to get the most out of the system. Security, safety, and service at all hours can therefore be worth demanding from your future travel partner. Statistics on travel and control over expenses are also something many companies or organizations may find desirable.

BusinessWith's advice is to first and foremost draft your own specification of requirements before you start comparing travel booking systems or business travel agencies. What needs do you have? What type of trips do you take? What is important to you in a partner? Or do you just need the simplest possible travel booking system? Consider your internal requirements – then BusinessWith's convenient comparison service is at your disposal to find the best travel booking system and business travel agency for you.

Many advantages of a travel booking system

Quick Guide

Quick Guide

Many advantages of a travel booking system

As an employer, keeping track of all employees' various trips can be a heavy task. A travel booking system and business travel agency simplifies things for all parties – both for employers and travelers. Additionally, having all expenses consolidated so they can be tracked under one roof is a significant advantage.

It’s a good idea to write a travel policy before implementing a travel booking system. What rules apply? How do you manage compliance and handle potential risks? Do you need a web-based service? How important is personal service to you? Is climate compensation something you consider when comparing systems?

A business travel agency can help you save a lot of money, as the supplier can often assist you in finding the best trips for the best price. All types of organizations that offer their employees the opportunity to travel for work need a travel booking system. Feel free to compare the different options directly with us at BusinessWith – there are travel booking systems for everyone, including the public sector.

Description of product features

API-Integration

API integration allows the system to easily and smoothly exchange data between other applications and devices within the organization. For example, the travel booking system can communicate with the company's existing business system or financial program, which facilitates transactions between the programs.

Climate compensation

The climate compensation function optimizes the different parts of the trip and also provides smart insights to make it as sustainable as possible. Some system suppliers also offer solutions to compensate for the climate footprint that the business trip leaves behind and thus contribute to more climate-smart trips.

Conferences & Events

With conferences and event solutions, the customer can create flows that generate simple flows and routines that facilitate the creation of various organizations' events and arrangements. With the help of the system, parts of the work can thus be automated and thus become more efficient, while the customer gets a deeper understanding of different parts of the process.

Finance Program

The integrated financial program makes it easy for the user to gain a deeper understanding of cost centers and enables the customer to collect all transactions related to the trip in the same portal. The function can also be integrated with existing financial systems, which automates and leads to simplified bookkeeping and expenditure management.

Outlay management

The function allows the user to conveniently manage different expenses in the same portal. The user can thus use the system to automatically send data and save time and money to manage travel expenses and easily connect these to different models.

Policy Compliance

The function allows the user to integrate their policy directly into the business travel solution, which leads to the system becoming smoother for all users. The customer can also stay up-to-date by monitoring and optimizing their business travel policy via updated reports and analyses, thus simplifying the journey of their travelers.

Profile management

The profile management system allows the user to easily keep different travelers' profiles up to date. Among other things, the function allows HR staff to get a greater overview and manage cost centers for new and departing employees.

Risk management

The risk management function is a comprehensive security solution offered to protect and guarantee the safety of staff and travelers. The function can consist of, among other things, travel tracking that sends out current information and news about travelers as well as geographic risk level indicators that give the customer a better overview of different destinations.

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